Highly skilled administrative professional that provides a wide range of support services to the GM of the Casino/Resort. Performs a variety of administrative duties from preparing reports, presentations, screening calls, maybe responsible for maintaining budget within the administrative department, excellent organizational skills, proficient communications skills both written and verbal, and tracking of all time and attendance for directors and exempt personnel. Serves as the first point of contact for the Casino/Hotel Enterprise
QUALIFICATIONS AND DUTIES:
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Represents the executive by attending meetings in the executive's absence; speaking for the executive.
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Maintains customer confidence and protects operations by keeping information confidential.
- Completes projects by assigning work to clerical staff; following up on results.
- Prepares reports by collecting and analyzing information.
- Secures information by completing data base backups.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Ability to work with all levels of management on a daily basis.
- Excellent proficiency in the use of all Microsoft Office applications.
- Must have excellent Oral and written communication skills.
- Must be very organized and a strong ability to multi task.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
- Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Contributes to team effort by accomplishing related results as needed.
- Must be able to obtain and maintain State/Tribal license through an extensive background check.
- Must pass pre-employment drug test.
EDUCATION AND/OR EXPERIENCE:
- Minimum five (5) years of progressive administrative or executive secretarial experience.
- Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) certification, desirable.
- AA degree in Business Administration or Business Management, preferred
Preference will be given to qualified applicants who are members of federally recognized Indian tribes. To be considered for Indian Preference, you must submit your Certificate of Indian Blood (CIB) with your application.